WHO WE ARE

TRA Professional Services are accountants and tax consultants with offices at 83 Amiens Street, Dublin 1. We are committed to being an exceptional, sought-after accounting services firm. We use our considerable skill-sets and industry knowledge to provide our clients with the service to help them achieve their financial independence. We help our clients achieve powerful results by building enduring relationships based upon professional rapport and a strong foundation of mutual trust. It is our aim to increase turnover, profits, improve better cash flow, lower taxes and increase client personal time. We will continually seek better ways to improve these processes throughout our engagement; we care about your success, as when you succeed, so too does TRA Professionals.  

WHAT IS A DATA PRIVACY NOTICE & WHY IS IT IMPORTANT?

This Data Privacy Notice is intended to describe to you how and what data we collect, and how and why we use your personal data. It also describes options we provide for you to access, update or otherwise take control of your personal data that we process. This Data Privacy Notice explains how and for what purposes we use the information collected. Please read this Data Privacy Notice carefully to understand how and why we use your personal information.

If you give us personal information about someone else, please make sure you have their permission and make them aware of this Data Privacy Notice.

Introduction

TRA Professional Services Limited (TRA), is a limited company established in Ireland with its registered office at 83 Amiens Street, Dublin 1.

This Privacy Notice outlines how TRA use personal data we collect about our clients and contacts. 

What is personal data?

Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

• Names and addresses
• Contact information – emails and telephone numbers
• PPS Numbers
• Payroll and accounting data

What is sensitive personal data?

 Sensitive personal data refers to the above but includes genetic data and biometric data. For example:

• Medical conditions
• Religious or philosophical beliefs and political opinions
• Racial or ethnic origin

What is a Data Controller?

For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed. TRA is a data controller.

What is a Data Processor?

A “data processor” is a person or organisation which processes personal data. TRA is also a data processor.

What is Data Processing?

Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the GDPR are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction.

What information do we collect about you and how?

As you will appreciate, in order to provide services and information to you as a client, and to fulfil certain legal obligations, we hold and process certain personal data about you. This includes your name, physical address, e-mail address, date of birth, telephone number, tax reference number, PPS number, etc.

It follows that we may also hold and process personal data relating to your data subjects, such as your employees and other individuals you deal with in the course of carrying on your business. In this regard we recommend that, where applicable, you obtain consent from your data subjects for the transfer of their personal information to TRA, for the purposes of fulfilling our contractual obligations to you.

We also collect information about you when you fill in any of the forms on our website i.e. sending an enquiry, signing up for an event, filling in a survey, giving feedback etc.

How will we use the information about you and why?

At TRA we take your privacy seriously and will only use your personal information to provide the Services you have requested from us. We will only use this information subject to your instructions, data protection law and our duty of confidentiality. We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport. This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent. Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing the Services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the Services and we have contracts in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

We collect information on our website to process your enquiry, deal with your event registration, give advice based on survey data and improve our services. If you agree, we will also use this information to share updates with you about our services which we believe may be of interest to you. We will not share your information for marketing purposes with third parties for the purposes of those parties offering you their products and services.

Sharing your personal data – Client Engagements

We may share your personal data with our IT service providers. These providers are not permitted to use this data, except on our behalf. We may share your personal data with advisors who are subject to rules of confidentiality. We may also be obliged to provide access to your personal data to regulators and government bodies, including our professional body.

If we received your personal data from one of our clients, then we also share your personal data with that client.

We will not share your personal data with any other third parties, unless we have a legal or professional duty to do so. 

Security precautions in place about data collected

When you give us personal information, we take steps to make sure that it’s treated securely. We have extensive security measures in place, in relation to data storage and the devices we use. Once we receive your information, we make our best effort to ensure its security on our systems. 

Marketing

We would like to send you information about our services which may be of interest to you. If you have consented to receive marketing, you may opt out at any point as set out below. You have a right at any time to stop us from contacting you for marketing purposes.

How long will we hold your data for?

Please note that we will not retain personal data for longer than is necessary to fulfil the purposes for which it was collected. However, we may be required, by applicable laws or regulations, to hold personal data for a longer period.

What are your rights?

If at any point you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us on the matter.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the national Data Protection Commissioner’s Office.

Please bear in mind that your rights in relation to your Personal Data are not absolute and that we must be cognisant of our legal and regulatory obligations and our duties.

A full list of your rights under GDPR is as follows:

•The right to access the personal data we hold on you

•The right to correct and update the personal data we hold on you

•The right to have your personal data erased

•The right to object to processing of your personal data

•The right to data portability

•The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought

•The right to object to the processing of personal data where applicable

•The right to lodge a complaint with the national Data Protection Commissioner’s Office

Transfer of User Data outside the User Jurisdiction

In order to provide our web site services, we may need to transfer User Data to locations outside the jurisdiction in which a visitor is viewing our website (the User Jurisdiction) and process User Data outside the User Jurisdiction. If the User Jurisdiction is within the European Economic Area (the EEA) please note that such transfers and processing of personal data may be in locations outside the EEA. Any data sent or uploaded by users may be accessible in jurisdictions outside the User Jurisdiction (including outside the EEA). The level of data protection offered in such jurisdictions may be less than that offered within the User Jurisdiction or (as the case may be) within the EEA.

User Data may be controlled and processed by any of the offices of TRA. The location of our offices may change from time to time and TRA may acquire offices in any number of countries or territories at any time, any one or more of which may act as controllers of and/or process personal information of visitors. By continuing to use the website and by providing any personal data (including sensitive personal data) to us via the website or email addresses provided on the website, visitors are consenting to such transfers, provided that they are in accordance with the purposes set out above and elsewhere in the Legal Notice and Privacy Policy. Please do not send us any personal data if you do not consent to the transfer of this information to locations outside the User Jurisdiction (including, if applicable, outside the EEA).

Modifications

TRA reserves the right to modify or amend this statement at any time. The effective date will be displayed at the beginning of this statement.

TRA Professional Services Limited

83 Amiens Street , Dublin 1

Telephone: +35315242693

Email: info@tra-professional.ie 

Date 18 Nov 2022